Microsoft Office 365 is the most discussed topic in both technology and business worlds. With the help of Office 365, users can work online, share files and spreadsheets. It is the perfect business cloud which allows users to work anywhere, anytime & on any device. But, due to its flexibility, the chances of data corruption or loss in the Office 365 is more. So, for recovery of lost or corrupted data, backup of Office 365 is necessary. Here, we will also discuss that why Office 365 backup plays an important role with top 5 reasons.
Why do I Need to Backup Office 365?
There are many reasons behind creating backup of Office 365 data. But, in this section, you will come to know the top 5 reasons to backup Office 365.
- Office 365 is an Ecosystem in the Cloud
- MS Outlook Doesn’t Backup After 30 days
- Data Loss due to Ransomware Attack
- Business Continuity doesn’t Keep Safe the Data
- Regulated Industries have Stricter Backup Regulations
Office 365 is a complete ecosystem of many applications & data structures that are stored in the cloud. So, users don’t know exactly where is their data. Thus, If they didn’t have back up of data, then it is very difficult to find any data from the Office 365 ecosystem in the cloud. However, the backup is the only way to restore and find all of Office 365 data. Backing up Office 365 data is not an easy task and sometimes it is nearly impossible to do with the native Office 365 backup tools.
Microsoft Outlook does not allow to take backup data older than 30 days that have been deleted from the recycle bin. Also, Outlook has limited email storage, so, sometimes users forced to delete some old emails. If end-users delete their old message to free the space, then it may possible the potentially destroying records that may be needed for legal or regulatory compliance. In such case, the backup should be necessary.
In this new world of hackers and data hostage viruses, data loss or corruption is a very common issue. There are many organizations that have faced the ransomware attack that literally took down their business. According to a recent research in 2017, there are more than 300,000 systems were taken down by Wanna Cry ransomware only. The only way to protect the firms from a ransomware attack is having a full and complete backup of Office 365 data.
You should ensure that your business continuity is having full and accurate records of your data. The organization cannot exist large amounts of data that are creating, capturing, storing, and using every day. Therefore, data backup and archiving process are the good insurance policy against the risk of business data loss. Because the out-of-the-box tools of Office 365 cannot provide full and complete records in case of data loss.
If an organization comes under the regulated industry like Finance, Healthcare or Legal. Then, users may have regulations & requirements for access the information that goes well beyond regular backup methods. There are some regulations like HIPPA, GDPR, Can-Spam often require to maintain complete & accurate records of email, attachments, files etc from several years. However, Office 365 backup process is limited time backup, so it doesn’t provide a guarantee to complete backup with the out-of-the-box tools that come with Office 365.
Summing Up
In this write-up, we have discussed that why Office 365 backup plays an important role nowadays with top 5 reasons. However, it is known that data is not safe in the cloud. But, protection and security of Office 365 data are necessary and it is your responsibility to secure the corporate data. So, a user needs the same level of protection, administration, and security for MS Office 365 that is on the premises. In such scenario, the Office 365 Export tool is the best solution is to create Office 365 backup. It is a quick, simple and effective remedy to create backup of Office 365 data.
