Very often, we need to downsize the Outlook database, as we want to acquire small size data files in MS Outlook. Not because the smaller size of Outlook data file improves MS Outlook performance, users can also work without any hurdles and distractions. The problem users generally face is, the task to reduce size of Outlook PST file. Now, this procedure gives headache to anyone who is trying to compress PST files of large size. There are a bunch of issues that show up if we do not compact PST file size in Outlook.

Issues We Face If We Do Not Reduce Size of Outlook PST File 

1. Outlook Slowing Down
The huge PST file of Outlook can create issues for you when you start to work in Outlook. It may hang or slowdown if you are having a very large sized PST file. Generally, it is recommended to compact Outlook data files at the time when you are not working on it and leave it to get compacted.

2. Outlook Not Responding When Opening
This is a very common issue users generally face with the improper functioning of Outlook. This leads to Outlook crashing, freezing, and increase the chances of damaging users’ data.

3. Corrupted Outlook Data File
One of the most common issues that occurs due to overlarge Outlook PST file size, is corruption in Outlook data file. We need to fix this kind of issues to secure our important Outlook data. Our personal storage file (.pst) gets corrupted and we might lose all our data. Although, we can repair the minor corruption with help of the inbuilt SCANPST.EXE or Inbox Repair Tool. But if there is a major corruption in Outlook database, we will have to fix it with the help of Outlook Recovery tool.

Solution to Compress PST File in Outlook

Users should go for automatic solution if they want to compact Outlook data file efficiently and without losing their data. There is a built in method “Compact Now” in MS Outlook that decreases Outlook PST size, but it does not shrink Outlook file size on a big scale, while it minorly compresses Outlook data file. However, we would want to have a fast and effective solution for PST compaction. So, it is highly recommended to use PST Compress software to reduce the size of an Outlook data file (.pst).

We emphasise more on automated method here, because this method is more reliable and at once compresses PST file size in Outlook 2016, 2013, 2010, 2007 and all the other versions. PST Compact Software overcomes all the limitations of the default method for PST compression.

The tool to compress PST has a unique approach to perform its procedure. It does not directly compresses Outlook data file, but separates attachments and performs extracts and saves them in the local destination in the user’s system. Thus, the size of PST file can be securely reduced improving the performance of Outlook.

Bottom Line

As we discussed in the above article, a secure and safe way to reduce size of Outlook PST file. We analysed the consequences of overlarge PST file in Outlook, what issues we face because of it, and how can we resolve these issue. Hence, we come to a conclusion that we indeed, require to compact PST file size in MS Outlook.